At Notary Point X, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe, transparent, and responsible manner. This Privacy Policy outlines how we collect, use, store, and protect the information you provide when you visit our website or use our services.
1. Information We Collect
We may collect the following types of information:
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Personal Information: Full name, email address, phone number, postal address, and any other personal identifiers you voluntarily provide.
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Document Data: Information contained in documents submitted for notarisation or legalisation.
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Technical Data: IP address, browser type, device information, time zone, and browsing behavior via cookies and analytics tools.
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Transaction Data: Details about payments and services purchased.
We only collect information that is necessary for the provision of our services and the improvement of your user experience.
2. How We Use Your Information
We use your personal data for the following purposes:
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To process and complete your service requests
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To verify your identity and documents
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To communicate with you regarding your appointment or inquiry
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To comply with legal obligations and regulatory requirements
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To improve our website, customer service, and marketing communications
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To maintain internal records for auditing and accountability
Your information is never sold or shared with third parties for advertising purposes.
3. Data Storage and Security
We implement industry-standard security measures to protect your data from unauthorized access, misuse, or disclosure. All information is stored on secure servers with encryption and limited access control.
Paper-based documents submitted for notarisation are kept in locked, monitored facilities and disposed of securely after the legally required retention period.
4. Cookies Policy
Our website uses cookies to enhance user experience, track website performance, and collect anonymous analytical data.
Types of cookies we use:
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Essential Cookies: Required for core functionality such as booking and login.
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Performance Cookies: Help us analyze how users interact with the site.
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Functional Cookies: Store user preferences and settings.
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Third-party Cookies: May be used by embedded services such as Google Maps or scheduling tools.
You can control or disable cookies through your browser settings, but doing so may impact site functionality.
5. Third-Party Services
We may use third-party services such as payment gateways, analytics platforms, or cloud storage providers. These services are bound by their own privacy policies and operate under secure frameworks. We only partner with providers who are GDPR-compliant and maintain high data protection standards.
6. GDPR Compliance
If you are a resident of the European Union, the following rights are available to you under the General Data Protection Regulation (GDPR):
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Right to Access: You can request access to your personal data at any time.
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Right to Rectification: You have the right to correct inaccurate or incomplete data.
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Right to Erasure: You may request the deletion of your data, subject to legal exceptions.
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Right to Data Portability: You may request that we transfer your data to another service provider.
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Right to Object: You may object to the processing of your data for direct marketing purposes.
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Right to Restriction: You may request that we limit how we use your personal data.
To exercise any of these rights, please contact us at support@notarypointx.com. We will respond within 30 days of receiving your request.
7. Children’s Privacy
Our services are not directed at children under the age of 18. We do not knowingly collect personal data from minors. If we become aware that we have inadvertently collected such information, we will delete it immediately.
8. Retention of Data
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, including to comply with legal obligations, resolve disputes, and enforce agreements.
Once the retention period ends, data is securely deleted or anonymized.
9. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. All changes will be posted on this page with an updated effective date. Continued use of our services after such updates constitutes acceptance of the revised policy.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:
📧 support@notarypointx.com